1. Principles of Data Processing
We process personal data exclusively in accordance with applicable data protection laws, in particular the General Data Protection Regulation (GDPR). We adhere to the following principles:
Purpose Limitation: We process personal data only for the purposes for which they were collected.
Data Minimization: We collect and process only the data necessary to provide our services.
Storage in the EU: All personal data is stored exclusively on servers within the European Union.
Security: We implement technical and organizational measures to protect personal data from unauthorized access, loss, or misuse.
Transparency: We provide clear and understandable information on how your data is processed.
2. Controller and Contact
The controller for the processing of personal data within the meaning of the General Data Protection Regulation (GDPR) is:
Vancit UG (limited liability), i.G.
Donaustraße 44
12403 Berlin
Email: info@vancit.com
If you have any questions or concerns about data protection, you can contact us at any time using the contact details provided above.
3. Hosting
Our website and platform are hosted by IONOS SE. Personal data processed as part of the use of our services is stored on servers in Germany. This includes data such as IP addresses, contact requests, contract data, and other information generated via our platform.
Hosting is carried out in the interest of secure and reliable provision of our services in accordance with Art. 6 Para. 1 lit. f GDPR.
Our hosting provider:
IONOS SE
Elgendorfer Str. 57
56410 Montabaur
Germany
More information
4. Collection and Processing of Personal Data
We collect and process personal data to enable the use of our platform and website as well as to provide our services.
When visiting our website, technical data such as IP address, browser type, operating system, date and time of access, and the pages accessed are automatically processed. This data is necessary to ensure the security and stability of our website.
When using our platform, we process customer data such as name, email address, company name, and payment information to fulfill our contractual obligations. Additionally, we process candidate data obtained from publicly accessible sources such as LinkedIn or GitHub to provide it to our customers for active sourcing purposes.
This data processing is based on Art. 6 Para. 1 lit. b GDPR (contract performance) and Art. 6 Para. 1 lit. f GDPR (legitimate interest).
5. Rights of Data Subjects
As a data subject, you have the following rights under the General Data Protection Regulation (GDPR):
Right of Access (Art. 15 GDPR): You have the right to obtain information about the personal data we process about you and how it is used.
Right to Rectification (Art. 16 GDPR): You can request the correction of inaccurate or incomplete personal data.
Right to Erasure (Art. 17 GDPR): You have the right to request the deletion of your personal data unless legal retention obligations prevent this.
Right to Restriction of Processing (Art. 18 GDPR): You can request that the processing of your personal data be restricted.
Right to Data Portability (Art. 20 GDPR): You have the right to receive your personal data in a structured, commonly used, and machine-readable format or to request the transfer to another controller.
Right to Object (Art. 21 GDPR): You can object to the processing of your personal data if it is based on a legitimate interest (Art. 6 Para. 1 lit. f GDPR).
Right to Withdraw Consent (Art. 7 Para. 3 GDPR): If you have given us consent to process your personal data, you can withdraw this consent at any time with effect for the future.
To exercise your rights or if you have questions about the processing of your personal data, you can contact us at info@vancit.com.
Furthermore, you have the right to file a complaint with a data protection supervisory authority if you believe that the processing of your personal data violates the GDPR.
6. Data Processing on Our Website
When visiting our website, certain personal data is automatically processed to ensure the functionality and security of the website as well as to analyze its usage.
Cookies and Tracking Technologies
We use cookies and similar technologies to make our website more user-friendly and to analyze its usage. We distinguish between:
Technically Necessary Cookies: These cookies are required to provide the basic functions of the website (e.g., storing login data).
Analytics and Tracking Cookies: These cookies help us understand user behavior on our website and improve our offering.
The storage of technically necessary cookies is based on Art. 6 Para. 1 lit. f GDPR (legitimate interest). Analytics and tracking cookies are stored only with your consent in accordance with Art. 6 Para. 1 lit. a GDPR in conjunction with § 25 Para. 1 TTDSG.
You can adjust your cookie settings at any time via the cookie settings on our website.
Technical Data
When visiting our website, the following technical data is automatically collected:
IP address
Browser type and version
Operating system
Date and time of access
Referrer URL (the previously visited page)
This data is processed based on Art. 6 Para. 1 lit. f GDPR to ensure the security and stability of the website.
7. Data Transfers to Third Parties
To provide our services, we transfer personal data to selected third-party providers. These include OpenAI, Gemini (Google), Stripe, MongoDB, Anthropic, and Clerk. These providers process data exclusively based on our instructions and in compliance with applicable data protection regulations.
If personal data is transferred to countries outside the EU/EEA (e.g., the USA), we ensure that appropriate safeguards such as the EU Commission's standard contractual clauses are implemented to guarantee an adequate level of data protection.
8. Changes to the Privacy Policy
We reserve the right to amend this privacy policy to reflect changes in legal, technical, or business requirements.
The current version of the privacy policy is always available on our website. We recommend that you review it regularly to stay informed about possible changes.
